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Accounts Payable Coordinator

October 22, 2013 - December 31, 2016
Location:King of Prussia, PA
Exempt/Non-Exempt:Non-Exempt
Benefits:eligible for benefits package & matching 401K
Employment Type:Full Time
Department:Finance & Accounting
Description:Manage all aspects of accounts payable function from invoice uploads and invoice entries to payments and record keeping. Responsible for timely and accurately recording of all bank related activities. Work independently as well as within a team environment to provide outstanding services to employees and company business partners.
Duties:•Review and post invoices into company internal systems.

•Perform end of day function and transfer all records to accounting system.

•Post transactions to sub ledgers and general ledger.

•Record all outside vendor invoices, ensuring timeliness and accuracy.

•Maintain vendor files.

•Prepare and perform check runs.

•Manage all vendor credit card and wire payment transactions.

•Provide supporting system reports to the bank to eliminate erroneous transactions.

•Work with IT department and outside sources to increase efficiency and implement system improvements in AP function, review and update procedures.

•Responsible for all intercompany accounts – A/R and A/P balances.

•Issue 1099 Forms at year end.

•Assist during year-end financial audit and during annual insurance audit.

•Assist team members with research on vendor related questions.

•Record all transactions from daily bank report – including wire and credit card transactions, check payments, LOC sweep transactions, and other activities.

•Prepare daily lockbox report.

•Prepare and submit on side deposits.

•Complete journal entries and cash receipts.

•Process customer credit card payments.

•Work with Assistant Treasurer to complete all write off entries.

•Other accounting, financial, or administrative tasks may be assigned at any time due to changes in responsibilities, work load volume in the department, or team changes.




Qualifications:Job Requirements:
•Knowledge in Accounts Payable
•Basic knowledge of GAAP
•Excellent verbal and written communication skills
•Proficient in use of e-mail, telephone, and fax machine
•Proficient in Microsoft Office applications with intermediate Excel level required
•Attention to detail and accuracy
•Organizing and prioritizing
•Ability to meet deadlines

Education, Experience, and Personality:
•3-5 years of Accounts Payable experience required.
•Associates degree in Accounting, Business, or similar major required.
•Microsoft Excel and Word knowledge.
•Ability to handle confidential information.
•Ability to work both independently and as part of a team.
•Desire to use technology to streamline processes.



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